COVID Event Protocols

The Importance of Daily COVID Testing Testing plays a key role in our efforts to contain and mitigate the COVID-19 pandemic by identifying infected individuals and helping prevent further person-to-person transmission of COVID-19.

Following COVID safety expectations is an essential act of community care.

We recognize that Black, Brown, Indigenous, disabled, and immunocompromised community members have been disproportionately impacted by the pandemic.

To build a stronger, more inclusive “we,” it’s vital that we each take responsibility to make our shared spaces safer and more accessible for everyone—especially those at higher risk.

This document outlines our collective expectations, safety protocols, and working definitions. By participating and honoring these guidelines, you are helping to create a space where all attendees can feel safer, welcomed, and valued.

Thank you for your care, commitment, and cooperation.

Expectation: You must test when you arrive upon arrival and before you leave. If you will pick up your test upon check-in. Each day, you will be expected to show the COVID test a negative COVID test result before entering the main space.

A few definitions:

Isolation is when a person who is infected limits their contact with other people.
Quarantine is when a person who may be infected limits their contact with other people.
Exposure is when a person has been in contact with someone who is likely infected.

Masking: COVID spreads through the air we breathe, so wearing a properly fitted quality mask while indoors or in vehicles is highly effective in preventing other people from getting COVID if we are infected. You do not need to wear a mask while outdoors.

Testing: COVID takes a few days to incubate, so testing right away does not confirm that you were not infected when you were exposed. Public health officials recommend testing after five days from your exposure date if you are asymptomatic. If you test positive or develop symptoms, then isolate. We’ll still all test on Tuesday morning as well.

COVID Event Protocols

Before You Arrive

Testing: You are strongly encouraged to take a COVID-19 test before arriving at the event.
Feeling Unwell? If you’re experiencing any symptoms of illness, please stay home—for your health and for the safety of the group.
Travel Safety: We also strongly encourage you to wear a mask during travel to the event to protect yourself and others.

On-Site Rapid Testing Expectation

Arrival Testing: You are required to take a COVID-19 test when you arrive. You will receive a test kit at check-in.
- If you test positive when you arrive, you and your delegation / organization will be responsible for finding you a hotel room for isolation (if you are assigned to share with a roommate) or to determine a way home for you.
Daily Testing: Each day, you must present a negative test result before entering the main event space.
If you test positive when you arrive, you and your delegation/organization will be responsible for finding you a hotel room for isolation (if you are assigned to share with a roommate) or determining a way home for you.

Masking Guidelines

Masking Guidelines
- 1 case detected → Isolate the individual; no universal masking needed unless high-risk individuals are present.
- 1-10 cases (up to 1%) → Highly encouraged masking for attendees; increase ventilation and hygiene.
- 10+ cases (>1%) → Universal masking for all attendees. (We only have 10 COVID rooms, so this should be the cutoff)
- 50+ cases (5%) → Announcement from stage regarding COVID and opportunities to opt out
- 75+ Cases (7.5%) → Cancel Event

COVID Contingency Plan Protocol

On-Site COVID Positive Protocol

If You Test Positive or Have Symptoms:

Initial Steps: Isolate in your room for at least 24 hours. You have two options for re-entry to the main space:
1. PCR Option: Take a PCR test independently. If it's negative and you remain asymptomatic, you may return to the main space with a mask after isolation.
2. Rapid Test Option: Use our rapid tests at meal times during the 24-hour period. If you test negative three times, you may reenter the main space.
Travel Home: If you test positive, you are responsible for coordinating your return travel with your organization.
Notification: Inform anyone you had close contact with in the days leading up to your symptoms or positive test.

If You Are Exposed to COVID

Understanding Exposure

You are considered exposed if you spend extended time indoors or in a vehicle with someone who is contagious—even if they are not yet showing symptoms or testing positive.

Your Responsibilities After Exposure

Masking: Wear a high-quality, well-fitted mask indoors and in vehicles for 10 days following exposure. Masking is not required outdoors.
- Testing:
  - Do not test immediately after exposure—COVID may not show up right away.
  - If you remain asymptomatic, test five days after exposure.
  - If you develop symptoms or test positive, begin isolation immediately.
- Resources: For more detailed guidance, refer to:
  - Clallam County Public Health Document
  - CDC Guidance on COVID Exposurer

Post-Event

If you test positive for COVID-19 within 14 days after the event:
- Notify the event organizers immediately.
- This allows us to inform others who may have been exposed, so they can take precautions (including testing).

FLORIDA PEOPLE’S HEARING, ORGANIZING REVIVAL TRAINING & MAY DAY ACTION